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Privacy Policy

Your Privacy Matters to The Cornwall 500

The Cornwall 500 is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, and protect your data when you use our website (theCornwall500.com). We comply with the General Data Protection Regulation (GDPR).

1. Who We Are (Data Controller)

The Cornwall 500, [Your Company/Organization Name if applicable], is the data controller responsible for the processing of your personal data collected through this website.

2. Information We Collect and How We Collect It

We collect limited information in the following ways:

  • Google Analytics: We use Google Analytics to collect anonymous information about website usage, such as the number of visitors, pages visited, and how users navigate the site. This helps us understand and improve our website. Google Analytics uses cookies (see section on Cookies below). This data is anonymized and does not directly identify you.
  • Contact Form: If you contact us via the contact form on our website (e.g., to request data removal, ask questions, or nominate a plaque location), we will collect the information you provide in the form, such as your name, email address, and message.
  • Newsletter Sign-up (Optional): If you choose to subscribe to our newsletter, we will collect your email address to send you updates about the Cornwall 500. Subscription is entirely optional and requires your explicit consent.
  • MemberPress (If Membership Features are Active): If membership or account features are implemented on the website using MemberPress, we will collect personal data necessary for account creation and management, such as username, email address, and password (hashed). (If you are not using MemberPress membership features, you can remove this point)

3. How We Use Your Information

We use the collected information for the following purposes:

  • Website Improvement: Google Analytics data helps us analyze website traffic and usage patterns to improve website content, navigation, and user experience.
  • Responding to Inquiries: Information collected through the contact form is used to respond to your questions, requests, and feedback.
  • Newsletter Communication (If Subscribed): Email addresses collected for newsletter sign-up are used to send you updates and news about the Cornwall 500.
  • Membership Management (If Applicable): MemberPress data is used to manage user accounts, logins, and membership access (if these features are active).

4. Legal Basis for Processing

We process your personal data based on the following legal bases under GDPR:

  • Consent: For newsletter subscriptions and potentially for certain types of cookies (depending on cookie settings). You have the right to withdraw your consent at any time.
  • Legitimate Interests: For Google Analytics data collection (website improvement) and responding to contact form inquiries. We have a legitimate interest in operating and improving our website and communicating with users, and we have balanced this against your privacy rights.
  • Contract (If Applicable): For processing data related to MemberPress membership accounts, if applicable, as necessary for providing membership services.

5. Data Sharing

We will not share your personal data with third parties except in the following limited circumstances:

  • Service Providers: We may use third-party service providers (e.g., hosting providers, email marketing services) who may have access to your data to provide services on our behalf. These providers are contractually obligated to protect your data and use it only for the purposes we specify.
  • Legal Requirements: We may disclose your information if required to do so by law or in response to a valid legal request.

6. Data Security

We take reasonable measures to protect your personal data from unauthorized access, use, or disclosure. These measures include [mention specific security measures you take, e.g., secure hosting, encryption where applicable, access controls]. However, no website or online service can guarantee absolute security.

7. Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.

  • Google Analytics data is retained according to Google Analytics’ data retention policies.
  • Contact form data is retained for a reasonable period to manage inquiries and for record-keeping.
  • Newsletter email addresses are retained as long as you are subscribed to the newsletter.
  • MemberPress account data (if applicable) is retained as long as your account is active.

8. Your Rights Under GDPR

Under GDPR, you have the following rights regarding your personal data:

  • Right to Access: You have the right to request access to the personal data we hold about you.
  • Right to Rectification: You have the right to request that we correct any inaccurate or incomplete personal data.
  • Right to Erasure (“Right to be Forgotten”): You have the right to request that we delete your personal data under certain circumstances.
  • Right to Restriction of Processing: You have the right to request that we restrict the processing of your personal data under certain circumstances.
  • Right to Object to Processing: You have the right to object to the processing of your personal data in certain situations.
  • Right to Data Portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format and to transmit that data to another controller.
  • Right to Withdraw Consent: If we are processing your data based on your consent, you have the right to withdraw your consent at any time.
  • Right to Lodge a Complaint: You have the right to lodge a complaint with a supervisory authority (in the UK, this is the Information Commissioner’s Office – ICO) if you believe that our processing of your personal data infringes GDPR.

9. Exercising Your Rights

To exercise any of your rights regarding your personal data, please contact us via the contact form on our website. We will respond to your request in accordance with GDPR requirements.

10. Cookies

Our website uses cookies, including those used by Google Analytics. Cookies are small text files placed on your device to help the website function and collect information about visitor behavior.

  • Google Analytics Cookies: These cookies are used to collect anonymous website usage data as described above. You can learn more about Google Analytics cookies and how to opt-out at [Google’s Privacy & Terms website].
  • [Mention any other cookies your website uses and their purpose, e.g., session cookies for website functionality, MemberPress cookies for login (if applicable)]

You can control cookies through your browser settings. You can typically set your browser to block cookies or to alert you when cookies are being sent. However, please note that disabling cookies may affect the functionality of some parts of our website.

11. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on this page, and the “Last Updated” date at the bottom of the policy will be revised. We encourage you to review this Privacy Policy periodically.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us via the contact form on our website.

Last Updated: [22/01/2025]